The Events Manager will support and collaborate with four highly dynamic program teams at The Democracy Collaborative which strive to activate anchor institutions to leverage their substantial place-based assets to build community wealth and a democratic economy. The person in this role will plan, project manage, and execute upwards of ten events per year that are specifically focused on helping engage and catalyze our key stakeholders to act and focus at the intersection of health, racial equity, community wealth building, and the democratic economy. Our ideal candidate will have previous experience in creating lively and intentional experiences for a wide range of stakeholders working in various professional realms.
The Events Manager will plan and execute the logistical aspects of events for four programs: the Healthcare Engagement Team and the Anchor Collaborative Network primarily, and the Anchor Learning Network and Advisory Services as needed. This involves bringing a variety of events into fruition, while managing and completing project timelines, budgets, vendors, stakeholders, and deliverables along the way.
This position is an exempt, collective bargaining position that reports to the Manager of Healthcare Engagement. The person in this position will work closely with each program’s director or manager that is responsible for convening content and design, to successfully plan, project manage, and execute external events across the programs.
About The Democracy Collaborative
Founded in 2000, The Democracy Collaborative (TDC) is a research and development lab for the democratic economy. We work across the spectrum from theory to action, identifying and focusing on key points of leverage and scalable impact, building actionable models and pathways that can unlock a new sense of hope and possibility.
Principal Duties and Responsibilities
The Events Manager will have the following general duties and responsibilities, as well as other duties that may arise based on the demands of specific events and their project deliverables.
Lead the event planning process from start to finish. This involves:
- Planning multiple national meetings, large-scale conferences (75-200 persons on average to date) and ad-hoc smaller gatherings for a variety of clients each year and simultaneously
- Project managing and facilitating planning meetings with necessary internal teams and external stakeholders
- Building and tracking event budgets in collaboration with program managers
- Managing and executing logistics of in-person events, including values-aligned site and vendor selection, vendor and stakeholder coordination, and organizing site visits
- Managing event registration process, including setting up registration platforms, monitoring registration, and responding to attendee registration questions, and integrating data into Salesforce
- Maintaining up to date event websites & agendas for external stakeholders
- Collaborating with program teams on event communications, including drafting and sending e-blasts/communications
- Sending and tracking correspondence as well as preparing background materials for speakers and sponsors/exhibitors
- Coordinating creation, printing and shipping of event publications and materials in collaboration with program managers and program teams
- Working with TDC staff to thank and elevate our community partners before, during, and after events
- Continually improving our events through collecting and analyzing feedback, identifying opportunities for growth and implementing new practices
- Coordinating staffing of events and management of onsite event registration
- Represent our work and build meaningful long-term relationships with a wide variety of external stakeholders, including government, C-suite business and institution leaders, nonprofit and social service agencies, banks and credit unions, philanthropies, and neighborhood or community organizing groups
- Ability to travel domestically for executing events (currently estimated at 30% and potential to increase over time)
- Other duties as assigned
Our ideal candidate will also have the following qualifications:
- Profound experience with event planning and logistics coordination
- Ability to problem solve under a tight timeline
- Experience collaborating across teams, work styles, and communication styles
- Comfort working through key aspects of an event planning process in a fast-paced environment, balancing the needs of multiple stakeholders, imagining and implementing a common way forward
- Eagerness and enthusiasm for collaborative problem-solving
- Highly organized with an attention to detail, especially with regards to dates, time and schedules
- Comfortable with engaging multiple stakeholders at different levels and tailoring messaging to specific audiences
- A passion for bringing people together
- Mature interpersonal skills and strong presence
- Demonstrated ability to work on high-functioning teams and move seamlessly between leading and following, including respectful collaboration and communication with lateral teammates as well as leadership
- Excellent verbal and written communication skills with exceptional attention to details
- Personal qualities of integrity and credibility
- A commitment to and passion for (or commitment to learning about) planning events with a focus on racial, social, and environmental justice.
- At least five years of experience with planning conferences, convenings, and events with high level stakeholders is required.
- A Bachelor’s degree is required.
The salary range for this project manager class position is $69,000 to $73,800 with a generous benefits package including 99% paid health care premiums, three weeks of paid vacation per year, and a 7% employer contribution to a 403(b) retirement plan. A 6 month probationary period is applicable to this position, with periodic reviews at 3 and 6 months of employment.
The Democracy Collaborative Foundation provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. We are committed to a diverse and inclusive workplace.
This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
How to Apply
Applications will be reviewed on a rolling basis through April 2nd, 2020.
All application materials must be submitted as one PDF document, rather than as multiple attachments.
Send résumé/CV with references, a detailed cover letter regarding your interest in and desire to make a contribution to the kind of work being done by The Democracy Collaborative to email@example.com. Please include “Events Manager” in the subject line.